The main business reason which made me to start the discussion about the necessity of having an Enterprise Wiki was to encourage many-to-many communication between the team’s members. But, there were others like:
- The necessity of having a central repository tool which hosts, in my case, technical knowledge and information accumulated during the IT projects;
- The necessity of categorizing the information (both as Taxonomy and “Folksonomy”) in order to access it faster;
- Search engine.
Having said that, the natural choice was to implement an Enterprise Wiki in SharePoint 2010. The other advantages gained by choosing it are: Versioning, Approval (at the end Enterprise Wiki is a publishing site, but for sharing technical resources I don’t think it’s necessary).
Before strating, I would suggest consulting the following TechNet articles:
- Enterprise Wikis overview (SharePoint Server 2010)
- Create an Enterprise wiki (SharePoint Server 2010)
In order to deploy an Enterprise Wiki we need the following:
- A site collection created based on one of the publishing site templates or another site collection where the SharePoint Server Publishing Infrastructure feature is activated at the site collection level;
- Managed Metadata Service and Search Services (if we want to search within the Wiki ) shared service applications up and running.
Basically what I have to do is to deploy a SharePoint 2010 built-in feature. I have a publishing site collection – Intranet where I will add an Enterprise Wiki as a child site which will host my content.
First thing to do is to create the managed meta data tree which we are going to use to classify the articles in the Wiki. In the root publishing site, navigate under Site Actions > Site Settings > Term store management (under Site Administration).
Then, I created just a simple hierarchy based mainly on the software technologies.
Now it’s time to create the Wiki. From Site Actions, click New Site. Select the Enterprise Wiki site definition, complete the title and the URL and click OK.
You have now created the Enterprise Wiki. All that is left to do now is to configure the Wiki Categories field to use the already defined term store. Navigate to Pages library settings (Site Actions -> View All Site Contents -> Pages -> Library Tools -> List Settings).
Edit the Wiki Categories field. Configure it point to the defined term store and click ok.
That’s all! Now you can use the meta data in the Category field when editing your article.
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